“Since I didn’t know there was a Blue-footed Booby parade – how could I have known it was the same day as our move?” Getting the answer to that question is actually relatively easy, but it may not occur to you until it’s too late.
No matter how big or small, every city, township, and municipality hosts special events like parades, marches, festivals and sporting events. While participating or observing these events can be great fun, they can lead to disaster for a business relocation scheduled at the same time.
Quite fortunately, most municipalities have websites where you can get the dates of area events – sometimes even a few years in advance. So before you set a date, or series of dates for your move(s), be sure to go online and check local government websites so you know which dates to avoid when scheduling your move.
Contact area schools and places of worship, too. They often host large community events resulting in road closures and significant increases in traffic and street parking – all things that can derail your relocation. If you’re moving from one city to another — or even to the other side of town — check for events scheduled in the vicinity of both locations.
Check with building management/ownership to make sure your move date(s) don’t coincide with major building maintenance that might require use of the dock, freight elevator or even the shut-down of building systems such as HVAC, power or water. Building managers are also a great source of event information; they’re usually tuned-in with local leaders and event planners regarding anything that may impact building operations and access.
Construction projects can also throw a wrench in the success of a business relocation. But again, they are usually scheduled well in advance so you can research any conflicts. State and municipal websites are a good source of information regarding significant construction in your area.
If you have no other choice but to schedule your move during an event, reach out to event planners to get specifics about road closures, special parking areas, hours of the event etc., and to let them know about your relocation and how you plan to implement your move so as to not negatively impact their event. It’s the neighborly thing to do and chances are they’ll do what they can to accommodate their new neighbor and resident business.
Helen Dennis is the President and co-founder of 300 Decisions, a strategic, full-service business relocation management company specializing in helping organizations transition into new work environments without disrupting business operations.