There are hundreds of decisions and tasks involved with a business relocation. You may be surprised – not only at the volume of decisions – but at how much time it can take to manage the additional tasks leading up to your relocation.
One such task is the programming of employee access badges. If not properly planned for, this simple task could cause significant delays during your business transition and cost you time and money.
Will you be issuing new badges to your employees or reprogramming the old ones? Even if new badges are not being distributed, it still takes time to program and transition existing badges to work with the new space. It’s important for them to have the correct access levels and to transition at the right time.
With new badges, you have the added complexity of managing the creation, programming and distribution prior to the relocation. Some systems have the capability to convert information and pictures from an existing system. If not, you have to come up with a plan to have photos taken. This may mean setting up dedicated conference rooms for multiple days and scheduling hourly blocks for people to reserve in order to have their picture taken.
Many existing facility and security departments that manage employee badges will not have the capacity to handle the creation of hundreds and thousands of new badges prior to a relocation. By identifying and understanding the capacity up front, you can develop a plan to augment their capabilities to ensure this crucial item is completed prior to your relocation.
Matthew Dennis is the COO and co-founder of 300 Decisions, a strategic, full-service relocation management company specializing in helping organizations transition into new work environments without disrupting business operations.