10 Common Complexities of a Restack Project

skyscraper1The way people work – and the workplace itself – is continuously changing. Real estate and facilities groups are adjusting to new, cost-effective footprints to keep up with this change. Work from home, desk sharing, hoteling and open collaborative spaces are just a few of the trends causing a need for organizations to renovate and restack their offices.

A restack is simply the act of shuffling around employees within an existing space.

Organization realignments, workplace size changes or a desire to renovate existing space all necessitate the moving of people within an existing facility.

On the surface, this may sound easier than relocating your entire business to a new facility. However, a restack can be more complicated for a number of reasons. Here are the top ten complexities to look out for:

  1. The need for temporary or swing space to relocate occupants while their final space is being renovated.
  2. Accommodating technology changes and transitions within the existing space during move activities. These could include data jack changes, analog line moves and additional cable needs.
  3. Moving one group of people out of a space and another group into the same space during one move event.
  4. The need to create temporary special-needs access for departments while in swing space such as customer service centers and libraries.
  5. Managing furniture knockdowns, changes and reconfigurations concurrently with moves.
  6. Accounting for employee health and safety while active construction renovation activities are underway.
  7. Dealing with missing keys, ergonomic adjustments and the cleanliness of workstations.
  8. Coordinating communications to notify employees about what changes are taking place, how it will affect them and ensuring that their business is not being disrupted.
  9. Dealing with orphan workstations, file cabinets and storage areas that weren’t properly cleared out.
  10. Coordinating the removal of surplus or obsolete technology equipment and other items that accumulated over the years.

These are just ten of the many complexities associated with a restack. When moving into a brand new space, these complexities are typically a non-issue because the construction is finished, the furniture is newly installed and the space is empty. Having the luxury to move into a fresh, empty space does not happen very often during a restack.

If these complexities are identified up front and a thorough plan is developed during the planning stage, it’s possible to give employees moving during a restack the same experience as those moving into a new building.

 


Matt DennisMatthew Dennis is the COO and co-founder of 300 Decisions, a strategic, full-service relocation management company specializing in helping organizations transition into new work environments without disrupting business operations.

 

 

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