The way people work – and the workplace itself – is continuously changing. Real estate and facilities groups are adjusting to new, cost-effective footprints to keep up with this change. Work from home, desk sharing, hoteling and open collaborative spaces are just a few of the trends causing a need for organizations to renovate and restack their offices.
A restack is simply the act of shuffling around employees within an existing space.
Organization realignments, workplace size changes or a desire to renovate existing space all necessitate the moving of people within an existing facility.
On the surface, this may sound easier than relocating your entire business to a new facility. However, a restack can be more complicated for a number of reasons. Here are the top ten complexities to look out for:
- The need for temporary or swing space to relocate occupants while their final space is being renovated.
- Accommodating technology changes and transitions within the existing space during move activities. These could include data jack changes, analog line moves and additional cable needs.
- Moving one group of people out of a space and another group into the same space during one move event.
- The need to create temporary special-needs access for departments while in swing space such as customer service centers and libraries.
- Managing furniture knockdowns, changes and reconfigurations concurrently with moves.
- Accounting for employee health and safety while active construction renovation activities are underway.
- Dealing with missing keys, ergonomic adjustments and the cleanliness of workstations.
- Coordinating communications to notify employees about what changes are taking place, how it will affect them and ensuring that their business is not being disrupted.
- Dealing with orphan workstations, file cabinets and storage areas that weren’t properly cleared out.
- Coordinating the removal of surplus or obsolete technology equipment and other items that accumulated over the years.
These are just ten of the many complexities associated with a restack. When moving into a brand new space, these complexities are typically a non-issue because the construction is finished, the furniture is newly installed and the space is empty. Having the luxury to move into a fresh, empty space does not happen very often during a restack.
If these complexities are identified up front and a thorough plan is developed during the planning stage, it’s possible to give employees moving during a restack the same experience as those moving into a new building.
Matthew Dennis is the COO and co-founder of 300 Decisions, a strategic, full-service relocation management company specializing in helping organizations transition into new work environments without disrupting business operations.